Custom Variable Data Letter Printing

When you need to send a personalized letter to a bulk list of recipients, our variable data letter mailers are the perfect solution. Each letter is personalized to individual recipients and printed in full color on uncoated stock. The letters are folded and enclosed inside a #10 window envelope in which the recipient's address will be visible through the window. We'll handle the full mail prep and mail them to your recipient list with our complete mailing services. Note: postage is additional and will be invoiced separately.

Size: 8.5" x 11" Letter with #10 Window Envelope

Letter Paper: 60# or 70# Offset Text

Letter Printing: Full Color Front, Blank Back (4/0) or Full Color Both Sides (4/4)

Envelopes: #10 Window Envelopes

Envelope Printing: Full Color Front, Blank Back (4/0)

Artwork: Print-Ready PDFs Preferred

Send Personalized Letters to Recipients with Variable Data Letter Mailers

Give your company the professional look it deserves with custom, full color variable data letter mailers. Each mailer includes a full color printed letter on your choice of 60# offset text or 70# offset text, folded and inserted into a#10 window envelope that's printed full color on the front.

Each letter is personalized with variable data, which means you can address each recipient by name or include other variable data elements into your letter to give a personalized feel. The letter is folded and inserted into a window envelope in which the recipient's name and address shows through the window.

We can ship these letter mailers to you, or even better, we can mail them for you. For us to mail for you, select "include mailing services" on the pricing calculator. Postage will be additional and will be determined after list processing.

Variable Data Letter Mailers FAQ

What is a variable data letter?
A variable data letter includes a variable element of content that changes with each piece printed. For a variable letter, this often means that the letter is addressed to different recipients (ex: Dear John, Dear Susan) and can include more personalized content designated for each specific recipient.

Do you offer match mail for variable data letters?
No, at this time U.S. Press does not offer match mail. Instead, we will print your recipient's name and address on the letter and have it folded and inserted inside a #10 window envelope. The window portion of the envelope will display the recipient's name and address, so match mail is not involved.

Are envelopes included?
Yes, our letter mailers include a variable data letter folded and inserted into a #10 window envelope. Your envelopes will be printed full color on the outside, so you can customize it with your logo and return address.

Does this product include you mailing them for me?
Yes, by default, we will mail these for you. You will need to submit your mailing list on our file uploads section, and we will process your mail list after you have completed your order. Our mailing services of list processing, addressing, prep, and delivery to USPS are included in our pricing, but note that postage is additional and will be invoiced after list processing.

Letter mailers are printed on 60# or 70# offset text paper, which are high quality, bright white, uncoated text weight paper. 60# offset is a more economical, lighter weight option whereas 70# offset is a heavier weight uncoated paper. Both are writable, printable, and foldable, perfect for letter mailings.

Document size: Same size as final trim size of piece

Bleed: Set your bleed to .125" on all sides

Safe Area: Set your margins to .125" and keep all important elements (logos, text, and images that do not bleed) within these margins

Resolution: 300 PPI for all images is strongly recommended for best print quality

File Type: PDFs are preferred

Uploading files: You can upload files directly to this product page by clicking "Upload Your File & Order Now". Or, if you prefer to send your files a different way, you can send files here.

If you need any help with creating your print ready artwork, please give us a call at 800-227-7377 or email us at

Proofing: After you place your order and upload your artwork, our prepress team will begin inspecting your files to ensure your document size, bleed lines, margins, image resolution, and more are correct in order for the best print quality. They will email you a soft proof (PDF) for your approval prior to printing. Most proofs are sent within 1 business day of order placement; more complex art files can sometimes take longer. Soft proofing is an easy way to see what your finished product will look like and make sure the content is correct. However, soft proofing is not intended for exact color matching. Every monitor displays color differently, and on backlit screens, colors may appear lighter than the actual colors contained in your files. If color matching is critical, please give us a call at 800-227-7377 to order a hard proof.

Production Time: Production time begins after proof approval and is the time required to produce your order before it ships. It is calculated in business days, starting at the next occurrence of 9:00 AM Eastern on the 1st business day after the proof is approved. U.S. Press is closed Saturdays, Sundays and all major holidays; thus, these days are not included in the production schedule.

Shipping Transit Time: Once production is complete, your order will ship out via the shipping method you select at checkout. All of our orders ship from our location in Valdosta, Georgia. The transit map below shows expected transit time from our plant in Valdosta to your location based on FedEx Ground shipping. Alternatively, you can select an expedited shipping method (FedEx Express Saver - 3 business day transit), FedEx 2nd Day Air (2 business day transit), or FedEx Overnight Standard (1 business day transit).

Save time by using our guideline templates. Our templates have been setup with proper bleeds, margins, and variable data panel, assuring your print job turns out accurate. To download, select a file type below.

How to Start Your Direct Mail Letter Campaign with U.S. Press

Select Your Letter Mailer Details

Start by choosing your letter quantity, printing, and paper with our instant calculator above. Next, answer the questions above about leftover letters, duplicate removal, and NCOA forwarding.

Get an Instant Price

Once you have configured your letter product, our calculator will display an instant price on our printing and mail services. Note: Postage is additional from the above pricing and will be invoiced separately after list processing.

Upload Your Artwork and Complete Checkout

Upload your artwork then breeze through checkout. Since we’re mailing your pieces for you, select “Mailing Services” under shipping options to avoid a shipping fee.

Send Us Your Mail List

After checkout, you'll receive a link to upload your mail list. We will then process your mail list to determine the final quantity and postage cost.

Pay for Postage

Once your list has been processed, we will send you an invoice for the postage total. Postage must be paid three days prior to your mail drop date.

We'll Handle the Rest

We’ll print, address, prep, bundle, and deliver your pieces to USPS for you. So sit back, relax, and watch your sales grow!

Estimate Postage

Postage is an additional cost to your printing subtotal and is dependent on the finished size and weight of your piece, the mail class you select, as well as the specific addresses on your mail list. The below rates are average, standardized rates set by USPS and are subject to change. Your exact postage cost is determined at list processing after you place your online order and will be invoiced separately. Postage must be paid three days prior to your mail drop date.

Average Postage Costs:

  • First Class Presorted Letter (Up to 3.5oz / Minimum 500 pieces):$.571
  • Standard Presorted Letter (Up to 4.0oz / Minimum 200 pieces): $.385
  • First Class Flat (Up to 1oz / Minimum 500 pieces): $1.244
  • Standard Flat (Up to 3.5oz / Minimum 200 pieces): $1.006