Microsoft Word - Publisher

  • Call for latest version available
  • Disk: ZIP, JAZ, 3.5" Floppy, or CD
  • These programs can not be used for catalogs or any document larger than 11" x 17"
  • Send all documents, images, and fonts

Remember: If we are missing anything, this may delay your order.

Step 1: Document Size

File > Page Setup...

Adjust your document to one of the following sizes:

  • Postcards = 6" x 4", 6" x 8"
  • Catalog Sheets = 8.5" x 11"
  • Folded Brochures = See folding setups on prepress references page
  • Rack Brochures = 4" x 9", 8" x 9" (folds to 4" x 9")
  • Posters = 11" x 17", 18" x 24"
  • Catalogs = 8.5" x 11", 5.5" x 8.5", 4" x 9"


  • Safe Zone = 1/8" margin from the edge of the page
  • Danger Zone = Area outside the 1/8" margin
  • Bleed = 1/8" past the edge of the page

If you intend to have an image completely cover a front or back side of your document, then you need to be sure that the image extends (bleeds) at least 1/8" over the edge of the page. Do not end it at page edge (trim) or white will show on the edges.

Step 2: Images

Tools > Commercial Printing > Graphics Manager

  • 300 dpi resolution (or 1,200 dpi for b/w line art)
  • Submit all images (Verify current link status)


If you scale the image after importing it into Word/Publisher, the effective resolution will change. If you scaled the image up to 200% in Word/Publisher, then the final resolution will be 150 dpi and considered low resolution.


Confirm the status of all linked images before you submit your files. No image link status should display "Modified" or "Missing".

Step 3: Pack and Go

File > Pack and Go (Publisher)

1) File > Pack and Go > Take to a Commercial Printing Service

2) Click Next

3) Select A Location and click Next

4) Make sure all 3 boxes are checked and click Next

5) Click Finish

Step 4: Fonts

Utilities > Usage > Fonts

Submit all fonts used in layout, logos, images, etc.

Step 5: Save As

File > Save As (Word)

Word Document Format

1) Select Word Document Format (default)

3) Click Save

Step 6: Submit Files

Call your Sales Representative to verify files are ready to send by disk or FTP

Fill out the Job Information Form carefully

Mail or FTP the files along with a current mock-up to U.S. Press

Remember: if we are missing anything, this may delay your order.